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The Guest Booking Experience ​

Knowing exactly what your guests see makes it easier to write good descriptions and questions, and to answer their queries. This page walks the whole journey from your guest's side.

The booking page ​

Your booking link opens a clean public page carrying your podcast's cover art and name, the booking link's name and description, the session length, and a Video Call marker. There's no sign-up and no account needed.

Times are shown in the guest's own time zone, detected automatically. A time zone control on the page lets them switch it.

Picking a time ​

  1. Under Select a date & time, a calendar highlights only the dates with open slots. Everything else, including your busy calendar times, dates outside your booking window, and fully booked months, simply isn't offered
  2. Selecting a date lists the available start times (on a phone this is its own Select a time step)
  3. Selecting a time enables a Confirm button showing the chosen time, which leads to the form

Entering details ​

The form is titled Enter your details. Your guest fills in:

  • Name and Email, always required
  • Phone, if you enabled Collect Phone Number
  • Your custom questions, grouped under "Questions from your host"
  • The AI research questions under "Help your host prepare", if the link collects them
  • Extra attendees under "Additional guests", if the link allows them
  • A free-text note for anything else that helps you prepare

They submit with a button that reads Schedule Interview unless you customized the Submit Button Text.

The success screen ​

Submitting shows Booking Request Sent! with the line "Your booking request has been submitted. The host will review and confirm shortly."

A "What happens next?" panel sets expectations:

  • "You'll receive a confirmation email once the host accepts your booking."
  • "A calendar invite will be sent with meeting details."
  • "The host will review your request and respond shortly."

If you wrote a Confirmation Message for the link, it appears here as "Message from the host". A Book Another Time button returns to the calendar.

The guest is told it's a request

Both the success screen and the receipt email make clear the booking awaits your confirmation, so guests aren't left believing the time is locked in before you've said yes.

The request receipt email ​

Straight after booking, every attendee receives a receipt email headed "Booking Request Received!". It repeats the requested date, time, and duration, includes your confirmation message if you set one, and states that the request is awaiting confirmation from the host with another email to follow.

After you confirm ​

When you confirm the booking from your Bookings board, each attendee receives:

  • A confirmation email headed "Booking Confirmed!", with the session details, a Join Google Meet button when the calendar event was created, and an Open guest portal button
  • A Google Calendar invite for the session, when your calendar is connected

The portal link takes the guest through a quick email verification, then into their guest portal where they can prepare show notes with you, message you, and see the recording details. Your guests can read about their side in the guides for guests.

If you decline or cancel ​

Declining a request or canceling a confirmed booking notifies the guest by email. If you added a reason in the dialog, it's shared with them; for canceled bookings the calendar invite is removed too.

What you control ​

Tune the experience per booking link:

  • Description: the pitch on the booking page. See Create a Booking Link
  • Collect Phone Number: whether the form asks for a phone number
  • Submit Button Text and Confirmation Message: the button label and the post-booking message. See Booking Forms
  • Questions, AI research fields, and multiple-guest options: see Booking Forms

What's Next? ​

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