Appearance
Invite Guests
Guests collaborate on their episode through a private guest portal. There they can see the recording details, contribute to show notes, and message you. Guests never need to create a PodcasterPlus account; access works through a secure email verification link.
Ways a Guest Gets Added
There are three ways a guest ends up on an episode:
- They book a session: guests who book through your booking link are added to the episode created for that booking
- You invite them from an episode: open the episode, go to the Guests tab, and click Invite guest
- You invite them from the Guests page: open Guests in your podcast navigation to manage every guest relationship in one place
Invite a Guest
- Open Guests in your podcast navigation and click Invite Guest (or use Invite guest on an episode's Guests tab)
- Search for an existing guest, or add someone new by entering their Name and Email
- If you started from the Guests page, choose the Episode they're joining
- Leave Send verification email now checked to email them right away
- Click Invite Guest
If you uncheck Send verification email now, the guest is added silently. The invite card warns: "The guest will be added but won't receive any notification." You can email them later with Resend Verification from their guest profile.
What Your Guest Receives
What arrives depends on whether the person already has a PodcasterPlus account. You do not choose between these, and you do not need to know which applies: PodcasterPlus picks the right one from the email address you invited.
Guests without an account
They get an invitation email headed You're Invited!, naming you, the podcast, the episode, and the recording date if one is set.
- The guest clicks Accept Invitation in that email
- On the verification page, they enter their email address and click Send Verification Link
- They receive a second email and click Verify & Access Portal, which opens their episode portal
Guests who already have an account
They are notified in the app, by email, and by push if they have it switched on. Their notification links straight into the episode portal, so there is no verification step and nothing to confirm. They already own the email address, so asking them to prove it again would be busywork.
Either way the guest never needs a password for the portal, and an account holder is never asked to create a second one.
Links expire
The emailed verification link expires in 24 hours and can only be used once. If a guest's link has expired, they can request a fresh one from the verification page, or you can send a new email with Resend Verification.
Why verification matters
The portal can contain private prep material and conversation. Verification proves the person opening the link controls the invited email address, without forcing them through account signup. The verification page link itself is safe to share; only someone who can receive email at the invited address gets in.
Know When a Guest Accepts
The first time a guest opens their portal, whoever invited them is notified: in the app, by email, and by push. The notification names the guest and links to that episode's Guests tab.
You are notified once per guest, not every time they visit. If you switched their status to Active yourself, that is your own edit and nothing is sent.
To turn this off, go to Settings → Notifications and clear the email or push toggle on Guest accepted an invitation.
Manage a Guest's Access
Open Guests in your podcast navigation and click a guest to see their profile and episode history. From the actions menu on each episode row you can:
- Copy verification link: grab the guest's verification page link to share directly
- Resend Verification: email the guest a fresh verification message
- Regenerate Token: invalidate the guest's existing access and issue a new token
- Remove from Episode: revoke their portal access for that episode
Guest Statuses
| Status | Meaning |
|---|---|
| Invited | Guest has been invited but has not yet accessed the portal |
| Active | Guest has verified their email and can access the portal |
| Completed | Guest collaboration is complete |
| Expired | Guest access has expired |
You can change a guest's status from the same actions menu, for example marking a collaboration Completed after the episode ships.
Keep Guests in the Loop Automatically
Pair guest invitations with starter automations to send booking confirmations, recording reminders, and a "your episode is live" email without lifting a finger.
What's Next?
- The Guest Portal: a tour of what your guests see
- Messaging: episode conversation with your guest
- For Guests: guides written directly to your guests. Send them here!