Team and Roles

Podcasts are rarely a one-person job. The Team tab lets you invite collaborators to your show and control what each person can do.

To get there, open your podcast and go to Podcast Settings → Team.

The Three Roles

Every team member has one of three roles:

Role	What they can do
Host	Full control including billing, deletion, and live analytics
Producer	Runs production: everything except billing, live analytics, and deleting or pausing the show
Co-Host	Talent: sees only the episodes they're added to, with editing rights for show notes and guest inviting

A few rules govern who can manage whom:

• Hosts can change anyone's role or remove anyone
• Producers can only manage Co-Hosts
• Only a Host can promote someone to Host
• Nobody can change their own role or remove themselves

Team roles vs. episode credits

Roles control who can log in and work on the show. They're separate from episode credits, which record who appears on an episode. Removing someone from the team doesn't erase their past credits. See People and Credits.

What Co-Hosts See

A Co-Host's view of your podcast is built around the episodes you add them to:

• Episodes: only episodes where they're on the roster appear in their lists and dashboard. Add someone from the episode's Guests tab
• Episode pages open read-only: they can see the details, media, schedule, and guest list, but editing, publishing, and deleting stay with Hosts and Producers
• Show notes: full editing, including the host-private section, plus creating the show-notes document when it doesn't exist yet
• Guests: they can invite guests to their episodes and resend verification for guests they invited themselves
• Transcript: what they can do is up to you, per episode. See the transcript setting below
• Analytics: they see a clearly-labelled sample preview, never your live numbers (the same applies to Producers; live analytics are Host-only)
• Podcast settings, bookings, booking links, and imports don't appear in their navigation at all

Add Team Members to an Episode

Open the episode's Guests tab and use Add Person. Team members appear as one-click candidates, and adding someone:

• Gives them access to the episode right away (Co-Hosts gain their read-only view; everyone lands on the episode's team avatar stack)
• Sends them an in-app notification and an email
• Adds them to the episode's calendar invite when a Google Calendar event exists

Removing someone from the roster removes their calendar invite too. No notification is sent on removal.

Auto-Add to New Episodes

If the same crew works on every episode, flip on the Auto-add switch next to a member on the Team tab. From then on, every new episode gives them access automatically and credits them in your feed, whether you created it by hand or it arrived from a booking. They get an in-app notification and no email, so a busy show doesn't flood anyone's inbox.

Because they are credited by default, the job left for you is taking a credit off when it does not belong, on the episode's Publish tab. That is the right way round for a regular crew member: they are usually on the episode, so being credited should not need a second action.

Imported episodes are the exception. Auto-add still gives them access to your back catalogue, but nothing is added to those episodes' credits: an import is a record of what already went out, so PodcasterPlus leaves its credits alone.

Producers and Hosts can manage the switch for the team; anyone with access to the Team tab can toggle their own.

The Transcript Setting

Each episode has a Co-host access control above its transcript (Media → Review transcript), set by Hosts and Producers:

Setting	What Co-Hosts on the episode can do
Can edit	Correct the transcript text and speakers (default)
View only	Read and export, but not change anything
Hidden	The transcript doesn't appear for them at all

Publishing the transcript to your feed is always Host/Producer work, whatever the setting.

Invite a Team Member

1. On the Team tab, click Invite member
2. Enter their Email address. If they already have a PodcasterPlus account, accepting joins them straight to this show
3. Choose a Role from the Co-Host / Producer cards (you can promote them later; there's a Compare roles link right there)
4. Fill in Personal message (optional) if you'd like a note included in the invitation email
5. Click Send invitation. The form's footer tells you the seat cost before you send

The invitation email goes out immediately, expires after seven days, and appears under Pending invitations until it's accepted.

Team seats are limited by plan

Your plan sets how many team seats your account includes: 1 on Free and Creator, 3 on Studio, 10 on Production House, and unlimited on Enterprise. Seats are shared across every podcast on the account, and the Seats footer under the members list shows your usage with a Manage plan link. At the limit, the invite form still opens (adding someone who already holds a seat on another of your podcasts costs nothing), but inviting someone new prompts an upgrade. See Billing and Plans.

Accept an Invitation

The invited person clicks the link in their invitation email, which opens a Team Invitation page showing the podcast, who invited them, the role, and the expiry date.

1. Log in to PodcasterPlus, or click Log In to Accept. No account yet? There's a Sign up link on the same page
2. Make sure you're logged in with the email address the invitation was sent to. If you're logged in as someone else, the page explains the mismatch and offers Log In with Different Account
3. Click Accept Invitation

The podcast appears in their sidebar right away.

Manage Pending Invitations

The Pending invitations card lists invitations that haven't been accepted yet, each with its expiry date and when it was sent. They don't hold a seat until accepted. Expired invitations are marked Expired.

• Click Resend to send the email again
• Click Cancel to withdraw it

Change a Role or Remove Someone

In the Members list, open the actions menu next to a member (it also has a shortcut to email them):

• Change role opens an inline panel under their row. Pick the new role from the cards and click Save changes. It takes effect immediately
• Remove from team opens an inline confirmation. Click Remove member; they lose access to this podcast immediately, their episodes, show notes and guest invites stay as they are, and their seat is freed

A Roles & access card at the bottom of the page summarises what each role can do.

What's Next?

• Invite Guests: guests collaborate on single episodes without a team seat
• Podcast Settings: the rest of your show's configuration
• Plan Limits: the full seat and limit matrix per plan