You're booked for {podcast_name}
Hi {guest_first_name}, you're confirmed. Recording {recording_datetime}. Join at {meeting_url}.
Email
Email templates
Booking confirmations, prep reminders, follow-ups. Subject and body, every send.
Magic Tags - by PodcasterPlus Write once.
Write once.
Land personal every time.
Magic Tags drop live guest, episode, and booking values into every email, show note, and automation. One template - every send reads like you wrote it by hand.
14-day trial No credit card 39 tags ready out of the box
app.podcasterplus.com / templates / booking-confirmed
Trusted by independent shows and small networks
The Backchannel Open Channels No Script Show Pulse Audio WP Builds Off the Record
Today
Copy-paste was never personalization. Every "Hi [GUEST_NAME]" is a tax on your show.
Try it
A template, two surfaces, one set of magic tags.
Click into the editor and type. Drop your cursor anywhere and press Insert tag to thread a magic tag into your sentence - the preview on the right resolves it against a sample guest. Same library everywhere copy lives in PodcasterPlus.
Compose email · markdown
Subject You're booked for podcast_name on recording_date
Hi guest_first_name,
You're confirmed for podcast_name. Here's what to expect.
Recording: recording_datetime (recording_timezone)
Join link: meeting_url
Calendar: calendar_link
A few days before, I'll send a prep doc through your guest portal:
guest_portal_link
No software to install - magic-link, no account.
- podcast_host_name
You're confirmed for podcast_name. Here's what to expect.
Recording: recording_datetime (recording_timezone)
Join link: meeting_url
Calendar: calendar_link
A few days before, I'll send a prep doc through your guest portal:
guest_portal_link
No software to install - magic-link, no account.
- podcast_host_name
Click anywhere above, then - or just type { to drop a magic tag at your cursor.
Preview · sample data live
From Sam Reeves <sam@builderscut.fm>
To Maya Chen <maya@soundwave.fm>
Subj Episode 47 goes live Tue, Mar 18
Hi ,
You're confirmed for . Here's what to expect.
Recording: ()
Join link:
Calendar:
A few days before, I'll send a prep doc through your guest portal:
No software to install - magic-link, no account.
-
You're confirmed for . Here's what to expect.
Recording: ()
Join link:
Calendar:
A few days before, I'll send a prep doc through your guest portal:
No software to install - magic-link, no account.
-
Where it works
Anywhere a template lives.
One tag set, three surfaces. Email templates, show-note templates, and automation actions
all speak the same {curly-brace} vocabulary.
# {episode_title}
{episode_description}
## Guest
{guests_full_names}
Notes
Show-note templates
Default show notes filled the moment an episode is created. Override per-episode.
When
Booking confirmed
Then
Send email
To: {guest_email}
Subject: Confirmed for {podcast_name}
Subject: Confirmed for {podcast_name}
Automation
Automation actions
Send-email, post-webhook, set-field. Tags resolve at trigger-time against the event's record.
The catalog
39 tags. Six categories. All ready.
From the obvious (guest first name) to the specific (Oxford-joined attendee list, days until publish). Search it, scan it, copy a tag straight into your template.
In production
Three templates, three real sends.
Same syntax across every template. What you write on the left is what your guests read on the right.
Subject
You're booked for {podcast_name} on {recording_date}
Body
Hi {guest_first_name},
Confirmed. Your portal - no account needed - is {guest_portal_link}.
Recording: {recording_datetime}
Meeting: {meeting_url}
- {podcast_host_name}
Subject
You're booked for The Builder's Cut on Tuesday, March 18
Body
Hi Maya,
Confirmed. Your portal - no account needed - is podpl.us/p/maya-2k8w3p.
Recording: Tue, Mar 18 at 2:00 PM PT
Meeting: meet.podcasterplus.com/r/8x2-jq4
- Sam Reeves
Subject
{podcast_name} - recording today
Body
Hey {guests_first_names},
We're live in 60 minutes. {recording_time} {recording_timezone}.
Join: {meeting_url}
{additional_guests_first_names} - cc'd so it's on your calendar.
- {podcast_host_name}
Subject
The Builder's Cut - recording today
Body
Hey Maya, Ben, and Cara,
We're live in 60 minutes. 2:00 PM America/Los_Angeles.
Join: meet.podcasterplus.com/r/8x2-jq4
Ben and Cara - cc'd so it's on your calendar.
- Sam Reeves
Subject
{episode_title} is live
Body
{episode_title} - S{season_number}E{episode_number} - published {publish_date}.
{episode_description}
Listen: {episode_url}
Guest: {guests_full_names} · {guest_website}
Subject
Designing for sound: a conversation with Maya Chen is live
Body
Designing for sound: a conversation with Maya Chen - S4E47 - published Wednesday, March 26.
How Soundwave thinks about audio identity, branding, and the underrated craft of the cold open.
Listen: builderscut.fm/ep/47
Guest: Maya Chen, Ben Jones, and Cara Lee · soundwave.fm
The small smarts
They handle the awkward cases.
Single-guest vs. three guests. On-platform vs. off-platform. Account vs. magic-link. The tag does the conditional so you don't.
Oxford-joined attendee lists
{guests_first_names} writes "Anna, Ben, and Cara" for three guests, "Anna and Ben" for two, "Anna" for one. No template branching.
Off-platform fallbacks
{episode_url} resolves to the public PodcasterPlus page - or, for shows hosted elsewhere, falls back to the show's external URL. Same tag, both worlds.
Edge-resolved at send-time
Tags resolve when the email actually sends or the automation actually fires. Reschedule the recording and the next reminder pulls the new time.
Account vs. magic-link guests
Tags like {guest_bio} and {guest_twitter} need a registered account. Anyone who books shows up the rest - first name, email, recording time. No login required.
Magic tags FAQ
Quick answers.
Can I use the same tag in subject lines, body copy, and HTML?
Yes. Every tag works the same way in every surface - subject lines, body text, button URLs, HTML attributes, and raw markdown for show notes. One vocabulary, no special syntax per place.
What happens if a tag has no value (e.g. guest hasn't filled in their bio)?
Each tag has a fallback. Empty fields render as a graceful default ("there" for first
name, blank for optional metadata) - never "Hi ," or a raw {guest_first_name} leaking into your guest's inbox. Test sends show exactly what each tag resolves to before
an automation goes live.
When do tags resolve - when I save the template, or when the send fires?
At send-time. Reschedule a recording and the next reminder pulls the new time. Change a guest's email mid-flow and the next automation uses the corrected address. Templates store intent, not snapshots.
Which tags require a guest to have a PodcasterPlus account?
The "Account" badges in the catalog flag four tags: {guest_bio}, {guest_website}, {guest_twitter}, and {guest_avatar}. Everything else - first name, email, recording time,
links - works for magic-link guests too. Most shows never need accounts.
Can I add custom tags for my show?
Custom tags are on the roadmap - for now, the catalog covers the operational fields that most teams need. If you have a specific custom field that would unblock a workflow, email us and we'll prioritise it.
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